How to write an employee monitoring notice

Employees should know what is collected, why, and who can see it. Clear notice is a core idea in privacy law, including India's Digital Personal Data Protection Act, 2023. Confirm the exact requirements for your company with a lawyer.

What to include

• Each kind of data you collect and how often
• The reason for each one, in plain language
• What you do not collect, for example what people type
• When nothing is collected, such as breaks
• Who can see the data and for how long you keep it
• A named contact for questions and concerns

What to avoid

• Legal jargon that employees will not read
• Promising less collection than the software really does
• Hiding the notice in a long employment contract

Keep proof

Record who acknowledged which version and when. ThirdEyee does this automatically.

Use our free notice template or see how ThirdEyee handles notice and acknowledgement.